Last updated: October 2026
1. Who processes the data
The controller of personal data is InovaiTechnology s.r.o., Company ID: 29643821, with its registered office at Nedachlebice 11, 687 12, registered in the Commercial Register kept by the Regional Court in Brno, file number C 152266. Contact: michael@inovai.cz.
We have not appointed a data protection officer, because our processing is not regular, large-scale or systematic within the meaning of Article 37 of the GDPR.
2. Email and enquiries
What data we process
- Data you send us by email: name, email address, organisation and the content of the message, including attachments.
- If you want us to test a chatbot or other AI, also its address and the contact details of its owner.
Purpose of processing
Handling your enquiry: reply, preparation of an offer and any follow-up communication about an engagement or long-term cooperation.
Sending you the results of the Czech AI Security Index if you request them by email. We use your address only for that purpose and delete it within 12 months at the latest.
Legal basis
Legitimate interest of the controller (Article 6(1)(f) GDPR), i.e. replying to an enquiry you sent us yourself. If we subsequently conclude a contract, the legal basis of performance of a contract (Article 6(1)(b) GDPR) follows.
Retention period
- If no business relationship results from the enquiry, we will delete the data within 12 months of the last communication at the latest.
- If a contract results from the enquiry, we keep the data for the duration of the contractual relationship and then for the period required by law, typically 10 years for accounting and tax documents.
Recipients of the data
We do not pass on data from email communication to third parties for their own purposes. Due to the nature of running a website, the following processors may handle it at a technical level:
- Hosting provider, where the website and mailbox run, with a data centre in the EU.
- Email provider for delivering and storing messages and for follow-up communication.
We do not send any data from email communication to third countries outside the EU/EEA.
3. Cookies and analytics
Details of the individual tools can be found on the Cookies page. In brief:
- Technical (necessary): we store only your choice from the cookie bar (
inovai_consentin localStorage). No consent required. - Google Analytics 4 and Microsoft Clarity: loaded only with consent. They help us understand traffic and behaviour; we do not use them for ad targeting.
You can change your consent at any time in the cookie settings.
4. Your rights
Under the GDPR, you have these rights:
- Right of access: to know what we process about you.
- Right to rectification of inaccurate data.
- Right to erasure, i.e. the “right to be forgotten”.
- Right to restriction of processing.
- Right to data portability.
- Right to object to processing based on legitimate interest.
- Right to withdraw consent, for analytics via the cookie settings.
Just write to michael@inovai.cz. We will reply without undue delay, within one month at the latest, as the GDPR requires.
If you believe we are processing your data in breach of the law, you can lodge a complaint with the Office for Personal Data Protection (the Czech data protection authority), uoou.gov.cz.
5. Changes to this document
We may update this policy, typically when a new tool is added or the legislation changes. The current version is always on this page, and the date of the last change is shown at the top.